15 helpful tools to increase productivity in the workplace

We are all looking for tools to help us save time to complete that important project with a pressing deadline, make sure we can leave work on time, or create an outstanding presentation.

Whether you want to convert PDFs to PowerPoint slides, find out how much time you spend time during the day working on different things, or create cool social media graphics, these tools can help you be more productive.

Here are 15 tools that can help you improve your productivity.

1. PDF To PowerPoint Converter

Creating PowerPoints from scratch are tough, especially when you want to insert PDFs into the slides. With this converter, you can easily change PDFs into PowerPoint slides. Just upload the PDF and the file will be converted online. If you are worried about privacy, all files you upload are deleted from the tool one hour after the conversion. This tool works on all computers.

2. RFP Monkey

This is an automation solution to help you respond faster and better to a request for proposal (RFP) or a request for information (RFI). It helps you reuse, collaborate, categorize, and even search your knowledge base of information. You are able to track project assignments of team members and see the progress of RFPs or RFIs.

3. Awesome Screenshot

This tool helps you capture screenshots for all or a part of a web page. You can add annotations; put in comments; blur sensitive information; store and organize images by the project; get feedback from your colleagues on screenshots and designs; collaborate with friends and colleagues. You can even add it as an extension to your Chrome web browser.

4. SnagIt

This tool is similar to Awesome Screenshot, SnagIt helps you capture images on your computer with a couple of clicks. You can customize your screen captures with its markup tools. You can also create quick videos by recording your screen and then narrate and trim them. You can get SnagIt on your Android and iOS phone with the Fuse app so you can send photos and videos from your mobile device to your SnagIt editor.

5. Pixlr Express

This online image editor can help you re-size and crop images via your web browser. You can apply a quick fix to the image, add creative effects, and add borders.

6. Tomato Timer

This mobile-friendly tool helps you take breaks using the flexible Pomodoro Technique – a time management method to break down work into intervals (typically 25 minutes in length separated by short 5 minute breaks). These intervals are called pomodoros: the Italian word for tomatoes. After four pomodoros, it is suggested you take a longer 10-minute break. With this timer, you have the ability to pause or reset the timer, be notified on your desktop with audio notifications, and change the alert sound and volume. If you are looking to add more breaks to your workday, this is the tool for you.

7. Toggl

This tool is a time tracker application. When you click the Toggl button, the timer begins and you track the time it takes to complete various tasks. It provides you with reports to show you much time you spent on different projects. You can do all of this through your web browser or you can install it on your desktop.

8. Rescue Time

This tool is similar to Toggl but with more bells and whistles. It shows you the hours of the day that are your least/most productive and your best and worst days of the week/month/year. You can install it on your computer to track what programs and websites you spend the most time on.

9. Strengths Test

This tool helps you find out your strengths. Do you know what you do best every day? Most likely, you probably don’t. This test helps you find out your preferred way of thinking, feeling, and behaving.

10. Email Future

This tool helps you send yourself emails in the future. Whether it’s a reminder email in half hour or a message to your future self in 5 or 10 years, it is a great way to remind yourself of important dates (birthdays, anniversaries, sporting events, when concert tickets go on sale, project due dates) or remind yourself to buy things at the grocery store. You can send yourself helpful links you find on the internet or send yourself an email about a list of goals you want to accomplish this year or where you want to be in life in 5, 10 or 15 years from now.

11. Kapost Content Audit Tool

A content audit can be a time-consuming process but it is important to know what content you have on your website(s). It is a critical part of an effective content marketing strategy. Kapost has simplified and automated the process with this free content audit tool. It crawls your website to categorize content by type, publish date, persona, author, and theme.

12. List.ly

We all love lists. Some people love to create lists of their favorite things. If you are a blogger and you want to curate a list, this is the tool for you. It provides you with a list format that is interactive and engaging for your readers.

13. Readability Score

Want to know how well your content reads? This free online readability calculator grades your content on a numerical scale (0 to 100). It tells your character count, syllable count, word count, sentence count, characters per word, syllables per word, and words per sentence. You can paste in the text or add the URL.

14. Canva Social Media Graphics

This tool helps you design cool graphics for social media platforms such as Facebook, Pinterest, Twitter, Google+ and Instagram. You get access to more than 100 layouts. Open Canva, choose a layout for a specific social media channel, upload your own photos or stock images, fix the images, edit text, and then save it.

15. Buffer Pablo

Similar to Canva, Pablo is a cool tool to help you create engaging images for social media networks. This tool does not require a sign-in and no design experience is needed. You just type in text (they have 130 inspirational quotes to choose from), an image as a background from your photos or from professionally-looking photos at UnSplash. Then, you can share the image via Twitter or Facebook or add it to your Buffer queue.

BONUS: TimeDoctor

Time Doctor is a software-as-a-service (SaaS) time tracking and productivity tool that provides detailed time analytics so you can fully understand where and how you spend your time. The tools can help you and your team with productivity with customized reports with time logs and screenshots.

What tools would you add to this list?

What tools do you use to keep track of how much time you spend time during the day working on different things and saves you time with manual or difficult tasks?

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